Requesting a personal employment history verification letter is a surprisingly simple matter. The key is to focus on maintaining a degree of calm professionalism.
Start by calling your organization and asking for the appropriate Human Resources (HR) contact information. Be sure to state that you need an employment verification letter for “x” reason.
This department within the company will be able to help with, and ultimately process your request. Though, there may be a certain individual or specialized group you may need to go through.
Typically, your company will create a letter for you. However, depending on the size of the company, they may instead opt to provide you with a template to give to your current -or previous- manager.
You can also simply procure an employment verification letter template on your own, and approach the necessary individuals during appropriate hours.
In either event, be sure that your employment verification letter is filled out in its entirety. Be sure to consider all of the criteria you need to answer. This may require you to provide any additional or missing information on your own in order to complete the letter.
In short, take your time so that you get things right!
In the event that you need the employment verification letter be given to a third party, you may have to give your express consent before your personal information can be released. Many companies have a policy regarding privacy and the release of sensitive information to third parties. Consult with your Human Resources department or manager to learn more. From there, create a plan that best suits your motives.
Once you’ve given your consent, be sure to have them address this verification letter to the exact individual(s) intended. You should also ensure that any specific details requested are explicitly mentioned in the letter and answered in full.